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Message Sent: December 2, 2025
Recipients: All Durham faculty

Dear Colleagues, 

As we approach the final weeks of the fall term, we write to remind instructors of the importance of promptly addressing and reporting violations of . Timely reporting of formal resolutions (as defined by the policy) is critical to ensuring that all cases are managed effectively and fairly, while also upholding the standards of integrity that guide our academic community. 

While the policy does not specify a deadline for faculty to meet with students and report formal resolutions, addressing alleged violations promptly allows cases to be processed in a timely manner. Submitting formal violations promptly also benefits students by ensuring they can address the issue while the details of the incident are still fresh in their minds.

Ideally, reports would be submitted no more than ten (10) days after faculty make a decision to assign a formal grade penalty. When too much time has passed, students may struggle to recall specifics or fully engage in the process, which can hinder their ability to reflect and learn from the experience. If violations occur on final projects or exams, if at all possible, it is ideal to submit the report prior to posting final grades for the course.  

If you witness a violation firsthand, or if suspected academic misconduct is reported to you, due diligence, including gathering relevant information, reviewing evidence, informing the student of the concern, and offering an opportunity to meet, is necessary before taking action, regardless of when in the semester the concern arises. All formal resolutions must be reported to the Office of Community Standards(“Report of Academic Misconduct”) to ensure proper notification to the student and the preservation of educational records. The Office of Community Standards is also available for consultation with instructors at any stage, particularly when an instructor is confronted with egregious or complex violations.

If you are still determining whether a violation occurred and the deadline for submitting final grades is approaching, please contact the Office of Community Standards to request the temporary placement of an “NR” (Not Resolved) notation on the student’s transcript until the matter is fully and finally resolved.

For those concerned about prohibited use of AI in course activities, particularly where such use conflicts with expectations outlined in a syllabus or assignment, please exercise skepticism if choosing to screen work using AI-detection software (e.g., Turnitin, Unicheck), as these tools also leverage AI technology. Because of this, distinguishing the originality and sources of the student's work from artificially generated text may produce results of varying degrees of accuracy.

Instead of using screening tools, instructors are encouraged to look for indicators that more reliably suggest prohibited use of AI, such as work that does not align with how the subject was taught, inconsistent or unusual syntax, distinctive patterns of error, or notable departures from a student’s prior work. Additional guidance and resources are available by visiting the Teaching and Learning Resource Hub.

Thank you for your continued dedication to fostering a culture of academic integrity at UNH. 

Best regards, 

Matt MacManes
Interim Vice Provost Academic Affairs

Mike Blackman
Dean of Students